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Association of Flight Attendants-CWA United Master Executive Council

Aflac Supplemental Insurance

Aflac Questions and Answers

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AflacGroup Short-Term Disability Insurance Offering 2016
Underwrittenby Continental American Insurance Company

The Aflac coverage described here is subject to plan limitations, exclusions, definitions, and provisions. For detailed information, please see the plan brochures, as this material is intended to provide general summaries of the coverage. These overviews are subject to the terms, conditions, and limitations of the plans.

  1. What is Group Voluntary Insurance, and why is AFA offering these insurance products?
    The United AFA MEC Benefits Committee, along with our broker Design Benefits, has negotiated insurance products that supplement insurance our contractually offered benefits through United Airlines. We benefit from group rates, and have products that fill a need for our membership.
  2. What is Aflac group Short-Term Disability Insurance?
    Aflac group Short-Term Disability insurance is income protection for when you cannot work due to a covered non-occupational illness or injury. This group Short-Term Disability supplemental insurance product has an elimination period of 30 days (benefits start on the 31st day after a covered illness or injury) and covers you up to 8 months. You can select the amount of monthly benefit you want, in $100 increments, from $300 per month to $2000 per month, subject to income requirements.
  3. Why is Short-Term Disability being offered?
    Many Flight Attendants have asked for a Short-Term Disability insurance plan. One that can help protect their income with benefits that help cover expenses when you are out of work from an off the job injury or illness. If your sick leave bank balance is low, you may have no income protection from the time it runs out, until United’s Long Term Disability starts. Your United AFA MEC Benefits Committee has teamed up with Design Benefits to find a plan with group rates for United Flight Attendants and terms that would work for our diverse workgroup.
  4. How do I enroll in this insurance?
    You have three options.

    Phone Enrollment Process:
    You may “self-schedule” your phone enrollment appointment online by visiting unitedafa.org > click on the Aflac link > choose “Book your Appointment “button.
    Here you will find appointments available from 5:00 AM - 12:00 AM EST.

    Or, both US and International based Flight Attendants may call the “Scheduling Number” 1-866-715-5847 this will put you in touch with an appointment scheduling agent (available from Monday through Friday 8:00 am to 5:00 pm CST) A representative will help you select a convenient date/call back time with a licensed Benefits Educator representative. There is also a voicemail feature which is checked every morning if member should call in after hours.

    In Person at US Domicile
    For those who are able to attend a meeting at a Domicile - please see the onsite schedule located on the unitedafa.org and choose the “When to Schedule Button”. If you are unable to make this schedule - please be patient at the onsite tables. Look for the United AFA Banner.

    Online Self Enrollment
    Please see the onsite schedule located on the unitedafa.org. Once you select the Aflac Link you will arrive on the landing page and choose “Self Service” Button.
  5. When can I enroll in these insurance plans
    This Open Enrollment period starts December 5th 2016, and runs through January 15, 2017. Onsite enrollment will be December 5 - 16 2016 only.
  6. Can I enroll if I am on voluntary or involuntary Furlough or a leave of absence
    No, you must be an active Flight Attendant to enroll in this plan. Also, the Short Term Disability plan is an income replacement plan, so you must continue employment somewhere else if you are planning on enrolling in this plan and going on a Furlough.
  7. How are the group Short-Term Disability rates calculated?
    The rates for this group Short-Term Disability plan have age bands that use the age you are at the time you sign up, and the amount of coverage you select. As mentioned in the answer to question 1, you select the monthly benefit amount from $300 to $2000 per month, subject to income requirements.
  8. As I get older do my rates go up
    No your rates are locked in at the age you are at the time you sign up for the plan.
  9. There are other group insurance products being offered at the same time as this Short-Term Disability insurance offering. What are they?
    They are Accident, Critical Illness and supplemental Hospital Indemnity plans. These group plans are all optional.
  10. Who can sign up for this group Short-Term Disability Insurance and other products?
    Any United (under UAL contract/s-UA) AFA-CWA represented Flight Attendant who has a Social Security Number. Claims must be submitted in English (you are responsible for any translation fees), and will only be reimbursed in U.S. dollars. A U.S. address is also needed for enrollment purposes.
  11. Is a U.S. Post Office Box sufficient for the address requirement?
    Yes.
  12. Are these insurance plans payroll deducted?
    Yes. They are deducted from your second of the month paycheck.
  13. I am based outside of the United States; can I enroll in this group Short-Term Disability Insurance?
    Yes, however a U.S. address must be given for enrollment purposes. Claims must be submitted in English, and are reimbursed in U.S. dollars. You are responsible for any translation fees.
  14. I am based outside of the United States, and do not have a Social Security number. I have an International Tax Identification Number (ITIN), why can’t I enroll in these plans?
    While our goal is always to include all United AFA-CWA members, this is a requirement of Aflac/CAIC.
  15. I am based outside of the United States. Is it advisable to enroll in the supplemental insurance plans other than the group Short-Term Disability Insurance?
    In general, the answer is “No”, with the exception that you may have dependents that you would like to cover whom reside in the United States or you are willing to travel to the United States for services. As with the group Short-Term Disability plan, you must have a Social Security number, a U.S. address to enroll. Claims must be in English, and you are responsible for any translation fees. Additionally, please note the following provisions:

    The group Accident and Hospital Indemnity plans contain the following exclusion - Traveling more than 40 miles outside the territorial limits of the United States, Canada, Mexico, Puerto Rico, The Bahamas, Virgin Islands, Bermuda and Jamaica, except under the Accidental Common Carrier Death Benefit.

    The group Critical Illness plan contains the following limitation/exclusion - a diagnosis must be made and treatment received in the United States.
  16. Do I have to be diagnosed or receive treatment in the United States in order to receive benefits with the group Short-Term Disability Insurance?
    No, these are not requirements. Claims must be submitted in English, and you are responsible for any translation fees.
  17. When I sign up for the group Short Term Disability plan, why is the maximum monthly benefit $2000?
    Short-Term Disability Insurance is designed to replace income. This insurance plan will replace up to a maximum of 50% of your monthly income (not to exceed $2000).
  18. What is Aflac’s relationship to CAIC?
    Aflac acquired Continental American Insurance Company (CAIC) in July 2009. CAIC is a proud member of the Aflac family of insurers and underwrites group coverage. CAIC is headquartered in Columbia, South Carolina, and specializes in offering voluntary group insurance plans that are usually distributed through insurance brokers at the worksite.
  19. In the past AFA has offered individual supplemental insurance products through Aflac. Is this replacing them?
    No - you may keep the original individual plans or apply for the new group plans. However, you cannot be covered for like coverage under both. For example, you cannot be insured under two Accident plans or two Hospital Indemnity plans. If you have questions regarding overlap of coverage please contact Tina Jeffery of Design Benefits:

    US Domiciles:
    Toll Free 888-772-1144 ext. 105 or email tina@designbenefitsonline.com.
    International Domiciles email: tina@designbenefitsonline.com
  20. I have previously signed up for an individual Aflac policy, should I switch to these group insurance plans instead?
    You may find that the newer plans fit your needs both from a healthcare coverage and financial affordability standpoint. The option is yours. If you have questions regarding overlap of coverage or coverage comparisons, please contact Tina Jeffery of Design Benefits:

    US Domiciles
    : Toll Free 888-772-1144 ext. 105 or email tina@designbenefitsonline.com.
    International Domiciles email: tina@designbenefitsonline.com
  21. I am based in a State that has a State disability benefits (California, New Jersey, and Hawaii) can I sign up for this group Short-Term Disability plan?
    Yes, the maximum monthly benefit for the Short Term Disability plan is $2,000.
  22. Does the Short-Term Disability plan have any offsets?
    No.

    The Short Term Disability plan is not offset by:
    - UA Sick Leave
    - UA LTD (4, 6, or 9 month waiting periods)
    - State Disability Benefits
    You can collect your Aflac/CAIC Benefit while collecting these.
  23. Will my Short-Term Disability benefit be reduced if I file a claim simultaneously with any of the other policies offered?
    No. All Aflac plans will pay full benefit levels. There are no off-sets.
  24. If I file a Short-Term Disability claim and then return to work, but then have a reoccurrence of the disability, how is my claim handled?
    During the Elimination Period, two or more periods of Total Disability due to the same or related causes will be termed one period if they are not separated by a total of at least 31 days of full-time work.

    After the Elimination Period, two or more periods of Total Disability due to the same or related cause will be termed one period if:

    1. they are due to the same or related causes and are not separated by a total of at least 90 consecutive days of full-time work; or
    2. They are due to an unrelated cause and are not separated by return to full-time work.
  25. Are there annual limits to how many claims I may file?
    No, there are no annual limits.
  26. Who determines my disability and duration of time off from work?
    The disability and recovery time is based on your personal physician’s recommendations and their determination of the duration of the disability.
  27. If I start to collect a benefit from the group Short-Term Disability plan, do I have to continue paying my monthly premium?
    There is a 60 day waiver of premium. You are responsible for the first 60 days of premiums if you are receiving benefits under the plan. After 60 days, call Aflac to at 1-800 433-3036 to start the waiver of premiums. Premiums again when you are no longer disabled or no longer receiving benefits under the plan.
  28. Is there a maximum age limit when enrolling in the group Short-Term Disability plan?
    Yes, you must be under age 70. Short-Term Disability plan coverage stops at age 70. As you approach age 70, you will be sent communication regarding your participation, premiums and coverage ending in the plan.
  29. Who does this group Short-Term Disability product benefit, and do I need it?
    This product is designed to provide income protection after 30 days of injury or illness through 8 months. You can decide if you need the income protection. Factors to consider are whether you have State Disability, LTD (Long Term Disability) plan you may be enrolled in, and the amount of sick leave you have or will have in the future.
  30. If I am injured on the job (Occupational Injury), does the group Short-Term Disability insurance cover me?
    No, this product is for non-occupational injuries and illnesses.
  31. In the plan documents I see that plans have an exclusion stating “Travel in, jumping or descent from any aircraft, except when a fare paying passenger in a licensed passenger aircraft”. What if I am travelling on a pass or using Jump seat privileges?
    As long as you are not working, you will receive full benefits of these Plans.
  32. Can I continue with any of these plans if my employment with United ends?
    Yes. All plans have a portability provision which allow you to maintain coverage with same rates. Contract Aflac at 800 433-3036 to set up direct payment options. For the group Short-Term Disability plan, you should give notice within 31 days of ending employment with United and be a full time employee with your new employer.
  33. What about pre-existing conditions?
    A “Pre-existing Condition" means a sickness or physical condition which, within the 12-month period prior to the Effective Date of Your Certificate, either: 1) resulted in your receiving medical advice or treatment; or 2) caused symptoms for which an ordinarily prudent person would seek medical advice or treatment. Pre-existing conditions are not covered for the first 12 months of coverage in the Short Term Disability plan with the exception in question 35.
  34. When does a pre-existing condition cease to be a pre-existing condition?
    A condition will no longer be considered pre-existing at the end of 12 consecutive months starting and ending after the effective date of your certificate.
  35. Are there any benefits available for pre-existing conditions with the group Short-Term Disability plan?
    Yes. During the first 12 months of coverage 50% of the applicable monthly benefit is payable for up to six weeks for pre-existing conditions.
  36. What about Pre-existing conditions for plans other than the Short Term Disability, for example if I have been previously diagnosed with cancer and want to sign up for the Critical Illness certificate?
    The critical illness, accident, and hospital indemnity plans all contain pre-existing conditions exclusion. When a claim is filed by a certificate holder, Aflac’s Claims department would review each claim against the provisions in the group’s certificate language and decisions may vary on a case by case basis. Please see the plan summaries available on the enrollment website for more information.
  37. Does the group Short-Term Disability plan cover pregnancy?
    Yes
  38. If I am pregnant can I sign up for the group Short-Term Disability plan?
    Yes. Pregnancy is considered a pre-existing condition if conception occurs before the effective date of your certificate. If this is the case, then 50% of the applicable monthly benefit would be payable for up to six weeks.
  39. Can rates increase in the future?
    There is always a possibility with group products for increases and decreases based on the claims experience of the group.
  40. What does “guaranteed-issue” mean, and how does that work with these plans?
    During this open enrollment all members and current policies holders may apply for additional guarantee issue benefits for the group Short-Term Disability plan. There is a guaranteed issue benefit amount of up to $1000 for Short-Term Disability This means you cannot be denied coverage for any medical reason if you sign up for a plan benefit amount of $1000 per month or less. The guaranteed-issue option is only available during this open enrollment.

    For amounts above $1000 per month, a Medical questionnaire would need to be filled out for approval.

    The group Accident and group supplemental Hospital Indemnity plans are guaranteed-issue during this Enrollment, and the group Critical Illness plan has a guaranteed-issue amount of up to $20,000 of coverage during this Open Enrollment.
  41. What if I sign up for one benefit level for coverage now, can I increase/decrease it in the future, and how will my rates be calculated if I make a change?
    You can decrease your benefit level at any time. This will not affect the premium age band for which you signed up for, but it will decrease your premium.

    Usually, you can increase your coverage during any Open Enrollment period, and the increased benefit will be calculated at the new age band if applicable. The increase in benefit may be applicable to a pre-existing condition. However, during this Open Enrollment you can increase your Short-Term Disability Benefit up to an amount of $1000 and Critical Illness Benefit up to $20,000 without underwriting (Medical questions).
  42. What happens if I don’t have enough pay, or no pay in my paycheck to have payroll deductions taken for my premiums?
    The plan has a 31 day grace period. This means that if a renewal premium is not paid on or before the date it is due, it may be paid during the next 31 days. During the grace period, the plan will stay in force, unless AFA has given Aflac written notice of discontinuance of the plan.

    Please contact our broker Tina Jeffery of Design Benefits for instructions on making up back premiums:

    US Domiciles: Toll Free 888-772-1144 ext 105 or email tina@designbenefitsonline.com.
    International Domiciles email: tina@designbenefitsonline.com
  43. Once the pre-processing of my claim is complete, how long will it take?
    Total processing of the claim, including pre-processing is 7-10 business days.
  44. How long do I have to file a claim?
    There is a one-year timely filling provision in your certificate.
  45. My question isn’t answered here, who can I contact to get more information?
    Please contact our broker, Tina Jeffrey of Design Benefits:

    US Domiciles: Toll Free 888-772-1144 ext. 105 or email tina@designbenefitsonline.com
    International Domiciles email: tina@designbenefitsonline.com

If this coverage will replace any existing individual policy please be aware that it may be in your best interest to maintain their individual guaranteed-renewable policy.

Continental American Insurance Company (CAIC), a proud member of the Aflac family of insurers, is a wholly-owned subsidiary of Aflac Incorporated and underwrites group coverage. CAIC is not licensed to solicit business in New York, Guam, Puerto Rico, or the Virgin Islands.

Continental American Insurance Company - 2801 Devine Street - Columbia, South Carolina 29205

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