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E-Lines: September 22, 2017

Date: September 22, 2017

Contract Sections 22 & 23 - Personal Files and Investigations & Grievances Implementation

Effective September 28, 2017 at 0001 Home Domicile Time, Sections 22 and 23 covering Personnel Files and Investigations & Grievances will be implemented for all Flight Attendants. The processes set forth in the JCBA as they pertain to dispute resolution of non-disciplinary actions, contract matters and company policies will apply. Attendance and dependability will be tracked using the attendance point system for all Flight Attendants and will be recorded as part of the electronic work history.

  • The electronic work history and performance records will be available via CCS for pmCAL & CMI Flight Attendants.
  •  pmUAL Flight Attendants will continue to access their electronic work history and performance records via Unimatic (FDWH) & (RECORD) until all Flight Attendants are on a common scheduling platform. 

The details Dispute Resolution, Attendance and Performance Management Flight Attendant Guide providing detailed information is available from our website.

As part of the conversion process to this new discipline and attendance system, Flight Attendants in active discipline will have that discipline converted in accordance with the Discipline Transition and Conversion Letter of Agreement 10 (page 307 in the JCBA). Detailed information regarding the conversion process can be accessed from the applicable links:

If you have any questions about this process please contact your Local Council Office.

(pmUAL) 2018 Reserve Letters Posted

 2018 Reserve Letter Lists are now posted and available for viewing from the non-public area of the MEC website as well as from the company’s website.

Hurricane Relief Program

For pmCO and pmUA Flight Attendants are eligible to cash in or donate a portion of 2018 vacation days.

  1. Cash in a portion of 2018 vacation
  •  Active Flight Attendants whose home address is in an area impacted by Hurricanes Harvey or Irma can request a payout of up to ten days of vacation and receive funds for recovery efforts.
  •  Requests must be made in full-day increments.

      2. Contribute a portion of 2018 vacation

  •  All pmCO and pmUA Flight Attendants can donate up to ten days of vacation.
  •  The value of donated vacation days will be added to the relief fund.
  •  Requests must be made in full-day increments.

Flight Attendants who participate in the cash in / donate program, the Vacation Accrual Letter will not correctly reflect the remain vacation days owed to the Flight Attendant. The correct number of remaining days will be reflected on the Vacation Bid Screen. Adjustments for the Relief program will be made following the contractual Vacation Buy Back, 401(k) and Flex election period on October 15, 2017. Flight Attendants are eligible to participate in the Relief program as well as the contractual Vacation Buy Back, 401(k) deferral and Flex Vacation options as outlined in the 2018 Vacation booklet. The Vacation deduction for Hurricane programs will have priority over the contractual Vacation Buy Back and 401(k) deferral elections.

Vacation Accrual Letters - What are they and when will they be available?

A vacation accrual letter is a personalized communication to each Flight Attendant providing the following information:

  • Your vacation accrual seniority date and the number of accrued vacation days, adjusted for any leave(s) of absence.
  •  Based on this seniority date, your 2018 base (annual) vacation accrual
  •  Your paid activity for each quarter of the 2017 Vacation Accrual Year
  •  The number of 2018 Vacation days reduced for any applicable leave(s) of absence
  •  Your total 2018 Vacation accrual, in days and hours

From the Vacation Accrual Letter webpage, you are able to proceed directly to the Vacation Election options.

On September 25, 2017, Vacation Accrual Letters will be available for viewing by all Flight Attendants in CCS.  To access your personalized Vacation Accrual Letter in CCS: Go to Bidding > My Vacation.

The Vacation Election Process Begins Monday, September 25, 2017 

 The Vacation Election Process will begin September 25, 2017, and run through October 15, 2017. On Monday, September 25, 2017 each Flight Attendant will be able to view the number of vacation days accrued by accessing the Vacation Accrual Letter found in CCS > Bidding > myVacation. During the Vacation Election Process Flight Attendants are to choose what they would like to do with their 2018 Vacation days as it pertains to FLEX, Deferral of Vacation into your 401(k) and Vacation Buy Back.

Vacation Booklets 1, 2 and 3 are available on our website for more in-depth information regarding each step of the vacation election and bidding process.

Step-By-Step Vacation Election Process

The possible options during the election process include:

  • Elect seven (7) days of paid or unpaid FLEX vacation
  •  Sell at least six (6) days of vacation back to the company.   The 2018 Vacation Buy Back premium will be paid at ½ of 1%. (If you elect this option, you may not elect FLEX vacation.)
  •  Defer a minimum of seven (7) or a maximum of fourteen (14) days into your 401(k) account.

Note:  Values for all of the above will be determined by your base rate of pay as of January 1, 2018.

Deferred 401(k) Contribution:

Flight Attendants may elect to contribute a minimum of seven days and a maximum of fourteen (14) days of paid vacation accrued for use in 2018 into their 401(k)-savings plan account or UK Group Stakeholder Plan.  Vacation days are paid at 3:15 hours per day based on your hourly rate of pay as of January 1, 2018.


Flight Attendant A – 5th year

Flight Attendant – 17th year

Defer 7 days into 401(k)

Defer 7 days into 401(k)

3:15 (vacation hours) x 7 (days chosen to defer) = 22:45

3:15 (vacation hours) x 7 (days chosen to defer) = 22:45

Decimal Vacation Values: 3.25/day & 22.75/7days

22:45 x $36.04 (base rate) = $819.81

22:45 x $63.24 (base rate) = $1,438.71

The value of vacation hours deferred into your 401(k) are not subject to Federal Income Tax Withholding.

 Vacation Buy Back:

Section 12.D. of our JCBA requires a “vacation buy back option” that provides Flight Attendants with the option to sell accrued vacation back to the company at a premium. Flight Attendants may opt to sell at least six days of accrued vacation.   The value of the days sold back will be established based on your rate of pay as of January 1, 2018 X the value of a vacation day, 3:15.  The premium for 2018 Vacation Buy Back is ½ of 1%.  During the first quarter of 2018, you will be paid the value of the days sold back plus a .05% premium.  Keep in mind, if you elect to sell vacation back to the company through the Vacation Buy Back option, you may not obtain additional days via FLEX.

Our JCBA alsp provide an option for a monthly Vacation Buy Back: The Company may offer vacation buy back on a month-to-month or base-by-base basis. The Company will determine whether to offer an incentive payment for month-to-month or base-by-base buy back. Vacation buy back will be awarded in Base seniority order.

The Buy Back option is subject to all applicable income tax withholding when paid during the first quarter of 2018.

Flex Vacation Program:

Flight Attendants may elect to take an additional seven days of Flex vacation. Flight Attendants taking Flex vacation will either take the additional seven days as unpaid vacation or elect to have one hour and fifty-four minutes (1:54) pay deducted from their earnings each month to pay for the Flex vacation week. Flight Attendants who opt for Flex vacation should be aware that the first seven vacation days in the calendar year will be designated as Flex.

Sample Calculation for Paid Flex Vacation:

Flight Attendant A – 5th year

Flight Attendant B – 17th year

Purchase 7 days of PAID Flex

Purchase 7 days of PAID Flex

1:54 Minutes Pay Deducted Each Month = 22:48

1:54 Minutes Pay Deducted from Each Month = 22:48

Decimal Value of 22:48 is 22.80

Vacation Value as of 1/1/2018: $36.04 X 22.8 = $821.71

Vacation Value as of 1/1/2018: $63.24 X 22.8 = $1441.87

Deduction for each of 24 paychecks = $34.24

Deduction for each of 24 paychecks = $60.08

  Value of PAID Flex vacation will be determined using the base rate of pay on January 1, 2018 and does not include overrides.

Vacation Bidding 2018

Keep in mind, the twenty-day period starting on September 25, 2017 through October 15, 2015 is the period of time during which Flight Attendants elect FLEX, Vacation Buy Back and Vacation Deferral into the 401(k) or U.K. Stakeholder plans. 

Round One Vacation Bidding begins on October 23, 2018.  Refer to the 2018 Flight Attendant Vacation Booklet for additional information.

FAA Random Audits

For the next two months, FAA inspectors are expected to be on property at various locations conducting random audits. During these audits, FAA inspectors may ask to see required duty items that should always be readily available. Always use your eFAOM when answering questions from an Inspector.

Quick Links and Reminders

September 22

Reserve Letter Lists Posted and Available for Viewing

September 23

Vacation Accrual Letters Available Bidding > My Vacation

September 24

Last Day for 2018 Vacation Donation & Payout Programs

September 25

Vacation Election Period Opens

September 28

Section 22 & 23 - Grievance System Implementation

October 1

Breast Cancer Awareness Month Begins – Think Pink!

October 15

Vacation Election Period Closes

October 23

Round One Vacation Bidding Opens

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