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Vacation Bidding

Updated: October 3, 2018

See also: Vacation Bidding Guide

vacation bidding


Vacation Timeline Date Time
Open Vacation Election Period By September 25  
Close Election Period On October 15 By 0800 HDT
Begin First Vacation Bid Period By October 23  
Close First Vacation Bid Period On October 31 By 0800 HDT
Post First Vacation Awards By November 4  
Begin Second Vacation Bid Period By November 8  
Close Second Vacation Bid Period On November 16 By 0800 HDT
Post Second Vacation Awards By November 20  
Vacation Allocations Published By November 24  
Trades Awarded by Seniority On November 30  
Final Vacation Allocations Published By December 4  
Instant Trading Open On December 5  


Contact Information Phone Number
United States 1-800-FLT-LINE (Option 5)
Frankfurt 0800-181-4245
Hong Kong 0800-96-5483
London 0800-89-6516
Narita 00531-12-4066


Listed below, by month, are the number of days in each month, and the new start and end dates for each Flight Attendant Schedule month for 2019:

Month Start End Days
JAN Dec 30 Jan 29 31
FEB Jan 30 Mar 01 31
MAR Mar 02 Apr  01 31
APR Apr 02 May 01 30
MAY May 02 May 31 30
JUNE Jun 01 Jun 30 30
JULY Jul 01 Jul  30 30
AUG Jul 31 Aug 29 30
SEPT Aug 30 Sep 29 31
OCT Sept 30 Oct  29 30
NOV Oct 30 Nov 29 31
DEC Nov 30 Dec 29 30


In CCS go to -> Vacation-> My Vacation, from here select “To view optional election, click here”.

The following information will be displayed:

  • Your vacation accrual seniority date as of August 30, 2018
  • Your 2019 base vacation accrual determined by your vacation accrual seniority date
  • Your paid activity, by each quarter in the 2017-2018 Vacation Accrual Year to be used in determining your vacation accrual for the 2019 Vacation year
  • Your 2019 vacation accrual days and hours

For newly hired Flight Attendants, quarterly paid activity will not be shown


With the exception of new hires, a Flight Attendant’s vacation accrual is based on completed years of service with the Company.

Vacation accrual may be reduced based on:

  • Paid activity within the vacation accrual year, and
  • Leaves of absences taken during the accrual year.


1 -  4 12 DAYS
5 – 9 19 DAYS
10 - 16 26 DAYS
17 –24 33 DAYS
25+ 40 DAYS

A Flight Attendant will receive full vacation accrual (100%) if she/he has one hundred-twenty (120) hours or more of paid activity for the designated quarter during the 2017- 2018 Vacation Accrual year as listed below.

A Flight Attendant will receive fifty percent (50%) of vacation accrual if she/he has fewer than one hundred twenty (120) hours but at least sixty (60) hours of paid activity for the designated quarter during the 2017-2018 Vacation Accrual year as listed below.

A Flight Attendant will accrue no vacation if she/he has fewer than sixty (60) hours of paid activity for the designated quarter during the 2017-2018 Vacation Accrual year as listed below.

Newly employed Flight Attendants shall accrue one day of vacation for each full month of continuous employment during the remainder of the Vacation Accrual year after the date of their initial employment. If employed prior to the 15th of the calendar month, vacation credit shall be given for the full month.



A Flight Attendant on a leave of absence (except occupational), furlough or disciplinary suspension, will have her/his vacation accrual reduced by (1/12th) for each 30 days or major portion on a prorated basis.

Day-At-a-Time (DAT) – Unique for pmUA Flight Attendants for 2019 Vacation:

pmUA Flight Attendants who have taken Day at a Time Vacation (DAT) during the period from August 30, 2017 - August 30, 2018 will have their 2019 vacation accrual reduced on a day for day basis.

Flight Attendants may take (borrow) up to ten (10) vacation days from next year’s allotment. DAT taken during the accrual period of August 30, 2018 - August 30, 2019 will reduce the 2020 Vacation accrual on a day-for-day basis. Instructions on how to request DAT can be found in Chapter 15 of the Trip Trades & Adjustments Guide.

The following chart illustrates accrual based on Paid Activity:

Years of Completed Service Annual Base Vacation Accrual Accrual Per Quarter (<60 Hours of Paid Activity Accrual per Quarter (60 – 119:59 Hours of Paid Activity Accrual Per Quarter (120 Hours or More of Paid Activity)
  1 – 4 12 DAYS 0 1D 12H 3 DAYS
  5 – 9 19 DAYS 0 2D 9H 4D 18H
10 – 16 26 DAYS 0 3D 6H 6D 12H
17 – 24 33 DAYS 0 4D 3H 8D 6H
25+ 40 DAYS 0 5 DAYS 10 DAYS

Example #1 - Flight Attendant who did not receive full accrual based on paid activity and additionally was on a leave of absence

The full accrual for a Flight Attendant with 30 completed years of service is 40 days. If the Flight Attendant has 120 hours or more of paid activity in each quarter, the accrual per quarter is: 10 days.

  • Quarter 1 paid activity: 240 hours 100% quarterly accrual: (10 days)
  • Quarter 2 paid activity: 270 hours 100% quarterly accrual: (10 days)
  • Quarter 3 paid activity: 160 hours 100% quarterly accrual: (10 days)
  • Quarter 4 paid activity: 115 hours 50% quarterly accrual: (5 days)

The vacation accrual based on paid activity for the year is 35.

The same Flight Attendant was also on a non-occupational leave of absence for 90 days during the third and fourth quarters of the vacation accrual year. The vacation accrual is reduced by 1/12 for each 30 days or major portion thereof – a total of 3/12 or 1/4 of the full 40 day accrual = 10 days.

The vacation accrual based on reduction for leave(s) of absence is 30 days = 40 – 10 days.

When a Flight Attendant’s base vacation accrual is reduced for both paid activity and leaves of absence, the greatest reduction will apply. Therefore, in the above example the Flight Attendant’s 40 days was reduced to 30 days.


Reserve Month Letter – “A” January, March, May, July, September, November
Reserve Month – Letter “B” February, April, June, August, October, December

Reserve (A/B) Rotation

Reserve (A/B) Rotation is only applicable for Flight Attendants based at the following International locations: FRA, HKG, HNL, LHR, & NRT. The 2019 Reserve Letter Lists will be made available in your Base and on Flying Together. These lists are effective February 2019 through January 2020.

Those Flight Attendants having their 5th anniversary as a Flight Attendant in 2019 will not have their ‘R’ status changed to an ‘A’ or ‘B’ until the month of their anniversary to become effective for bidding the following month. ‘A’ letter Reserve month are the odd months and ‘B’ letter Reserve months are the even months.

Reserve (A/B) Rotation letter designator trades must be requested in CCS

To submit a trade, log into CCS then select Scheduling > A/B Rotation Trade Request. Click on the New Request window and fill in the requested information including the desired effective date for the bid month/year and employee ID number of the Flight Attendant with whom you wish to trade.

Trading A/B Rotation Letter Designator
Flight Attendants in an International Purser sub-base at these locations may only request an A/B Reserve Rotation letter designator trade with another Flight Attendant in that same International Purser sub-base.


The Vacation Election period opens by 0800 Home Domicile Time (HDT) on September 25, 2018 and closes at 0800 HDT on October 15, 2018 in order to provide the full twenty (20) day period to make elections.

Once you know the number of days that you have accrued, if you choose to participate in the optional Vacation Election process, select the “Proceed to Vacation Election” button located in the bottom right corner of the accrual letter page. You may also choose not to make any selections in the Vacation Election process and skip this step.

The vacation election screen will appear and you will be able to make the following selections:

1. Buy Back Vacation Days. Partially accrued vacation days are not eligible.
2. Defer vacation days to your 401(k) or UK Stakeholder Plan
3. Take Flex Vacation Days (paid or unpaid)

Vacation Buy Back – Two Possible Programs

Vacation days are “sold” back at a rate of three hours and fifteen minutes (3:15) of pay per day plus an incentive payment, which shall be determined and announced prior to the annual vacation bid.

  1. Annual Vacation Buy Back: The Company offers a vacation buy back option, which allows a Flight Attendant to take pay in lieu of accrued vacation. Flight Attendants must opt to “sell” at least six (6) full days of accrued vacation and partial days are not eligible. Those participating in the Buy Back program may not participate in the Flex program.
  2. Monthly Vacation Buy Back: In addition, the Company may offer vacation buy back on a month-to-month or base-by-base basis. The Company will determine whether to offer an incentive payment for month-to-month or base-by-base vacation buy back. Vacation buy back will be awarded in base seniority order.

Deferred 401(k) Contribution:

Flight Attendants may elect to contribute a minimum of seven days and a maximum of fourteen (14) days of paid vacation accrued for use in 2019 into their 401(k) savings plan account or UK Stakeholder Group Plan.

Flex Vacation Program

Flight Attendants may elect to take an additional seven days of Flex vacation. Flight Attendants taking Flex vacation will either take the additional seven days as unpaid vacation or elect to have one hour and fifty-four minutes (1:54) pay deducted from their earnings each month to pay for the Flex vacation week. Flight Attendants who opt for Flex vacation will have their first seven days of their earliest awarded vacation period designated as Flex.

Once you have finished making your choices, select “Submit”. A confirmation page will display showing your 2019 elections. It is recommended that you keep a copy for your records.
At any time while the vacation election period is open you can return to the vacation election page and change/update your selections. Once the election period is closed, changes can no longer be submitted.